UQ Medicine milestone reviews are organised by the student and their advisory team. The student will need to start organising their next Milestone Review at least 7 weeks before it is due. It is the Principal Advisor's (PA's) responsibility to ensure that these reviews take place in a timely fashion.

At least 1.5 hours should be set aside for the review to ensure adequate time is available for discussion.

Milestone process

Process

HDR students are required to regularly monitor their milestone due dates via their my.uq dashboard or SI-net. From RQ 4 2018 Milestone reminders will also be sent by Graduate School 8 weeks before due dates. If the milestone will not proceed on time, students can request a milestone extension via their my.uq citing research related delays. If the milestone will proceed on time, at least 4 weeks before the Milestone due date:

  1. ​​​​​​Students are to complete Section 1 (S1) of their milestone form and email it to your HLO along with their Milestone document/s. Please note:
    • Students should confirm their 2 nominated readers and chair with their PA before nominating on the form.
    • For milestones undertaken on or after 01/12/2017, note new rules regarding iThenticate below. 
    • If the Milestone doc/s are not ready yet, the candidate should send the form alone to their HLO with the Milestone document/s following as soon as possible. 
    • If your documents are very large, you may wish to use Cloudstor and share the link with your HLO, Advisors and Review panel.
  2. Students should send a blank Section 2 (S2) to their PA for completion.
  3. Students should send the milestone documents, review committee details (names and e-mail addresses) and the reader guidelines below to their readers. Note:
    • Readers should send optional written feedback directly to the student, chair and cc the HLO (med.hdr@uq.edu.au) and provide compulsory oral feedback at the milestone interview. 
  4. Students can now liaise with their advisory team and review committee to arrange for a suitable seminar time and date, including room bookings. 
  5. PAs are to email a completed S2 to the relevant HLO 4 weeks prior to the proposed presentation/interview date.
  6. Once the HLO receives S1 and the milestone documents from the student and S2 from the PA, the HLO will e-mail out the documentation to the chair along with a blank Section 3 (S3) form. Students should preview S3 so that they are aware of the criteria that the Review Panel members are considering in the process.
  7. Students may wish to advertise their public seminar by completing and returning the milestone advertisement template at least 2 weeks before the scheduled seminar. 
  8. Once the milestone is held, the chair will e-mail the HLO and student the completed S3.
  9. The student will log into their my.uq to submit a milestone attainment request, ensuring the completed S3 is attached as evidence of completion. 

Reviews are intended as an opportunity for students and advisors to take stock of progress, to plan the next stages and to identify and resolve any problems, with input from others with relevant responsibility (University Discipline Head or other Laboratory Heads) or expertise. They are an important mechanism by which the University meets its responsibility to ensure that students have high-quality supervision, mentorship and access to resources.  If the candidate or other parties involved in the process are physically remote, the process can be facilitated by Skype, video-link or teleconferencing. 

iThenticate

As part of the milestone attainment process, HDR candidates are encouraged to upload their milestone documents to iThenticate. It is recommended that the iThenticate originality report is shared with your principal advisor, and postgraduate coordinator (PGC; also known as Directors of Research Training DRT). Check with your PGC/DRT for advice. iThenticate can be accessed by logging in with your UQ student username and password via: https://app.ithenticate.com/en_us/login/uq

Reader Guidelines

Readers are an important part of the review panel and milestone process. After the HDR student sends the readers their milestone document/s, readers are invited to provide feedback:

  • Optional: E-mail student and chair written feedback (cc HLO) prior to the milestone interview. 
  • Required: Provide oral feedback to the chair and student at the interview. 

The student will contact readers to confirm seminar/interview date, time and location. There is no pro forma for written feedback.  However, comments should be a critical analysis, addressing the Faculty’s quality expectation of each Milestone that can be viewed under each milestone below. Please note for thesis review you will also be asked to take part in a discussion about suitable examiners and chair for examiners for the student's thesis.

Confirmation of candidature

IMPORTANT - Please read the section called “Milestone process”, above, before proceeding. 

Confirmation of candidature will take place 12 months FTE (PhD) or 6 months FTE (MPhil) after commencement.

Confirmation review panel

  • HDR milestone review panels should comprise a Chair, Members of the advisory team and two independent readers.
  • The Chair will ideally oversee all milestones and be the Chair of examiners for the thesis assessment.
  • Chairs of HDR student review panels will have HDR principal advisory experience, but not necessarily student completions.
  • Chairs may come from the units in which the students are located.
  • Independent readers can be from any academic unit and should have a good understanding of the thesis topic.
  • One member of the review panel should ideally be from the enrolling unit.

Confirmation review document

  • Format: 1.5 space, 12 point Times New Roman, and 2 cm margins

(a) Literature review (15 to 20 pages). Critical review, including identification of knowledge gaps.

(b) Aims (1 page)

(c) Preliminary data (max. 5 pages)

(d) Research proposal and timeline (max. 5 pages)

  • Reports should be submitted 4 weeks prior to the confirmation seminar and interview to enable written feedback to be provided to students.

As part of the milestone attainment process, HDR candidates are encouraged to upload their milestone documents to iThenticate. It is recommended that the iThenticate originality report is shared with your principal advisor, and postgraduate coordinator (PGC/DRT). Check with your PGC/DRT for advice. iThenticate can be accessed by logging in with your UQ student username and password via: https://app.ithenticate.com/en_us/login/uq

Confirmation review seminar

  • Milestone presentations are advertised either via the enrolling units’ websites or internal newsletter.
  • 20 minutes presentation and 10 minutes question time, open seminar.

Confirmation review interview

  • Interviews should take place immediately after the oral presentations (i.e. on the same day).
  • Interviews should comprise:

~10 minutes with both the student and supervisors
~10 minutes with only the student
~10 minutes with only the supervisors

If confirmation milestone is not passed

Student to follow recommendations of review panel. This would rarely entail a complete resubmission.

Mid-candidature review

IMPORTANT - Please read the section called “Milestone process”, above, before proceeding. 

Mid-candidature review will take place 12 months FTE (PhD) or 6 months FTE (MPhil) after the official confirmation milestone due date.  MPhil candidates may combine MCR with Thesis Review under certain conditions*.

* See this webpage, click on Procedures tab at top, and scroll down to 6. Accelerated MPhil Milestones

Mid-candidature review panel

  • The review panel should comprise a Chair, Principal advisor(s), and at least one independent reader.
  • The Chair, advisors, and independent reader should preferably be the same people as on the Confirmation milestone review panel, if available.
  • If the Chair and reader/s from Confirmation are not available, and new appointees are required, the selection criteria are below:
    • HDR milestone review panels should comprise a Chair, Members of the advisory team and two independent reviewers.
    • The Chair will ideally oversee all milestones and be the Chair of examiners for the thesis assessment.
    • Chairs of HDR student review panels will have HDR principal advisory experience, but not necessarily student completions.
    • Chairs may come from the units in which the students are located.
    • Independent readers can be from any academic unit and should have a good understanding of the thesis topic.
    • One member of the review panel should ideally be from the enrolling unit.
  • If possible, the Associate advisor(s) should also be present.
  • The meeting should either be in person, or via teleconference.

Mid-candidature review documents

Suggested format:

  1. Research summary (~1 page)
  2. Outline of thesis plan (including a quarter by quarter Gantt chart)
  3. One of the following: completed or draft ‘results’ chapter, or a draft journal paper, to which the student has contributed substantially.
  4. Plans for conference attendance
  5. Career development plan

Reports, plus completed Sections 1 and 2 , should be submitted 4 weeks prior to the MCR seminar and interview to enable written feedback to be provided to students.

As part of the milestone attainment process, HDR candidates are encouraged to upload their milestone documents to iThenticate. It is recommended that the iThenticate originality report is shared with your principal advisor, and postgraduate coordinator (PGC). Check with your PGC for advice. iThenticate can be accessed by logging in with your UQ student username and password via: https://app.ithenticate.com/en_us/login/uq

Mid-candidature review seminar 

  • The seminar should be in the same format as confirmation.
  • Alternatively an oral presentation (at least 10 minutes) at a national or international conference at which at least one member of the advisory team is present, is acceptable.

Milestone presentations are advertised via the enrolling unit’s website, under Events.

Mid-candidature review interview

  • Interviews should take place immediately after the oral presentations (i.e. on the same day).
  • Interviews should comprise:
    • ~10 minutes with both the student and supervisors
    • ~10 minutes with only the student
    • ~10 minutes with only the supervisors

Thesis review

IMPORTANT - Please read the section called “Milestone process”, above, before proceeding. 

Thesis review will take place 12 months FTE (PhD) or 6 months FTE (MPhil) after the official mid-candidature milestone due date.

Thesis review panel

  • The review panel should comprise a Chair, Principal advisor(s), and at least one independent reader.
  • The Chair, advisors, and independent reader should preferably be the same people as on the Confirmation milestone review panel, if available.
  • If the Chair and reader/s from Confirmation are not available, and new appointees are required, the selection criteria are below:
    • HDR milestone review panels should comprise a Chair, Members of the advisory team and two independent reviewers.
    • The Chair will ideally oversee all milestones and be the Chair of examiners for the thesis assessment.
    • Chairs of HDR student review panels will have HDR principal advisory experience, but not necessarily student completions.
    • Chairs may come from the units in which the students are located.
    • Independent readers can be from any academic unit and should have a good understanding of the thesis topic.
    • One member of the review panel should ideally be from the enrolling unit.
  • If possible, the Associate advisor(s) should also be present.
  • The meeting should either be in person, or via teleconference.

Thesis review documents

All of the following (1-4) to be submitted:

  1. Thesis preliminary pages as per point 4 of this webpage
  2. Expanded contents/outline of thesis
  3. A draft of at least one complete chapter for the thesis (not the Introduction chapter - preferably the Discussion chapter) OR a copy of a manuscript that has arisen from the thesis
  4. An outline of the publications that will arise from the HDR research

Reports, plus completed Sections 1 and 2, should be submitted 4 weeks prior to the TR seminar and interview to enable written feedback to be provided to students.

As part of the milestone attainment process, HDR candidates are encouraged to upload their milestone documents to iThenticate. It is recommended that the iThenticate originality report is shared with your principal advisor, and Postgraduate Coordinator/Director of Research Training (PGC/DRT). Check with your PGC/DRT for advice. iThenticate can be accessed by logging in with your UQ student username and password via: https://app.ithenticate.com/en_us/login/uq

Thesis review seminar 

  • 20 minutes oral presentation followed by 10 minutes of questions
  • Alternatively, an oral presentation (at least 10 minutes) at a national or international conference, at which at least one member of the advisory team is present, is acceptable

Milestone presentations are advertised via the enrolling unit’s website, under Events.

Thesis review interview

Interview should take place immediately after the oral presentation (unless conference presentation is substituted).

Interviews should comprise:

  • ~10 minutes with both the student and supervisors
  • ~10 minutes with only the student
  • ~10 minutes with only the supervisors 

Upgrading from MPhil to PhD

MPhil students who wish to upgrade to a PhD first need to complete their MPhil Confirmation; this usually occurs 6 months (FTE) after starting the program.

When the MPhil confirmation has been approved, you can then apply online (see 2nd option “Changing your HDR program”).  You may be asked to:

  • describe how your project has increased in scope and duration appropriate for a PhD
  • state the additional resources required to extend to PhD 
  • state that your advisory team has agreed to supply the additional resources to support the project to PhD completion

Upgrade to PhD will not be automatic as each application is considered on a case-by-case basis. 

If the upgrade is approved you will be considered to be a provisional PhD candidate and will have to do another Confirmation of Candidature at PhD level.  The date for this Confirmation of Candidature will be set by the Graduate School and is normally 12 months FTE from the date of commencement of your MPhil, ie, 6 months FTE after the date of MPhil Confirmation.

Extensions

Candidates are required to complete each of their Milestones by or before the due date.  The due date of every student's next Milestone is specified in SI-net. 

Candidates seeking an extension should apply online.