The role of the Chairperson is to facilitate a discussion with the candidate, the advisory team and the Readers to determine if the candidate is developing the attributes that are desirable in a graduate of The University of Queensland, as outlined in the UQ Higher Degree by Research Candidate Charter, and whether the research project is feasible and of sufficient scope for a MPhil/PhD degree.

As the Chair, you need to be affiliated with UQ and have prior experience on milestone review panels, as you need to be familiar with the milestone process. While understanding of the topic will be useful, expertise is not a requirement, as this is the responsibility of the Readers. Ideally, you will be available to Chair all three milestones for this candidate over the period of their candidature, including the oral exam following their thesis submission. 

If you have any question about the process, or any issues arise, please contact the relevant DRT or HLOs (contact details are provided on the first page of the S3 document).

2. Milestone documents

There are four milestone documents. The S1 completed by the candidate; the S2 completed by the principal advisor; the S3 for you as Chair to complete; and the candidate’s milestone document.

S1 - The candidate is required to complete this and you will receive an automated copy of this from hdr.med@enquire.uq.edu.au. The contents of the form will come to you as an email with the text of the form within the body of the email (the form will not come through as a PDF attachment).  

Once you have confirmed your willingness to participate, the HLO will send you a copy of the S1, S2 milestone document/s and a blank S3 and a link to the Chair guidelines. The S1 and S2 may contain confidential comments made by the candidate and the Principal Advisor, respectively. Please read these prior to the milestone meeting.  The S3 form is what you and the 2 Readers complete during the course of the Milestone meeting (see point 4 below).

The Milestone Document - The candidate will attach their milestone document to the S1 form. You will find a link to download the document near the base of the S1 email you receive (it will not come through as a PDF attachment). If there is no milestone document to download, the candidate will circular the document separately two weeks prior to the milestone. The Readers will also receive a copy of this document and the S1. 

S2 - The Candidates Principal Advisor is required to complete the S2 form prior to the day of the milestone. You will receive an automated copy of this form from hdr.med@enquire.uq.edu.au (similar to the S1 email). 

The S1 and S2 may contain confidential comments made by the candidate and their Principal Advisor respectively. Please read these prior to the meeting.

S3 - You will need to complete this form on the day of the milestone. Links to download this form can be found in the S1 and S2 emails you receive as well as below: