Submit a Winter Research Project

Information for supervisors

The deadline for projects to be considered for Faculty funding was 16 February 2024. Projects submitted after this deadline will be advertised subject to the Supervisor confirming they are able to fully fund the project.

For more information, please see student and staff links on the UQ Winter Research Program website for more detailed information.

If you are hosting a project in MRI-UQ or QIMRB, please do not use this form. Please contact Sarah Doyle (MRI-UQ) or Angela Trieu (QIMRB).

Project submissions are now closed.

Supervisor eligibility and supervision

• Supervisors must hold a current UQ Faculty of Medicine appointment at the time of application and for the duration of the Winter Research Program. Please refer to the supervisor guidelines for additional information.
• The students are undergraduates and will be relatively unskilled. They will need supervision and mentoring.
• Enrolled medical students cannot participate as the Winter program overlaps with MD academic timetable commitments.
• All supervisors are expected to spend a minimum of one hour with each student per week. This contact should be in-person or via video chat rather than email.  Students should have access to their supervisor or another mentor at least once per day that they are engaged on their project to discuss any issues or questions they have. This can be via email or in-person.
• Be realistic and clear in your expectations of attendance, which can be between 20-36 hours per week.
• This form will populate a description for potential applicants and will be completing against hundreds of other projects across the university.  Target your project description and the expected outcomes to the student.  If it’s a larger project, what will they actually be doing or get out of the experience.
• You can discuss projects and their suitability with a student before they apply, but you should not offer any student a confirmed place.  Projects must be advertised, and students must apply and be offered a placement through the formal processes.  Students can submit only one application but can specify a second preference option within the faculty.

Project governance

Projects must be "project-ready", i.e., with all governance and compliance in place, before being proposed.  

• Supervisors of projects impacted by research agreements between UQ and another entity should not assume that existing agreements will cover student involvement in a project – please check with your partnering research governance office (eg in the HHS)
• Supervisors of projects located in hospital or other non-UQ facilities will be asked to upload confirmation from the relevant HHS/Institute governance office that it as possible for a student to come into the hospital/institute and conduct this project as a UQ unpaid work experience, and that an agreement between UQ and the HHS/institute, that covers the student’s involvement, either already exists or is not required. 
• We cannot approve projects that involve student access to hospital records systems, or access to identifiable patient information.
• Please contact med.winterresearch@uq.edu.au for the key contacts at Metro North, Metro South and CHQ HHSs who are familiar with the UQ Summer and Winter Research Program.

For more information, please see the brochures for supervisors and for scholars at the UQ Winter Research Program website.

2024 Winter Research Program timeline