Submit a Winter Research Project

January 2025: This interim page shows information and processes for some former Faculty of Medicine schools and centres. Other units in HMBS, please follow the link to your school or centre on the SEED “Find a Project” page. Administration of the Winter program will shift to individual schools and centres in March.

Information for supervisors

Project submissions have closed (Monday 17 February 2025).

For more information, please see student and staff links on the UQ Winter Research Program website.

Please only use this form if you are proposing to host a project in SPH, SBMS, Medical School, CHRC, CHSR, Frazer Institute or UQCCR. 

If you are hosting a project in any other HMBS school or MRI-UQ, please follow the link to your school or centre on the SEED “Find a Project” page.  For QIMRB projects, please contact Angela Trieu. 

Supervisor eligibility and supervision

• Supervisors must hold a current UQ appointment in the org unit hosting the project at the time of application and for the duration of the Winter Research Program. Please refer to the supervisor guidelines for additional information.
• The students are undergraduates and they will need direct supervision and mentoring.
• Enrolled medical students cannot participate as the Winter program overlaps with MD academic timetable commitments.  Pre-med students in other undergraduate courses can participate.
• All supervisors are expected to spend a minimum of one hour with each student per week. This contact should be in-person or via video chat rather than email.  Students should have access to their supervisor or another mentor at least once per day that they are engaged on their project to discuss any issues or questions they have. This can be via email or in-person.
• Be realistic and clear in your expectations of attendance, which can be between 20-36 hours per week.
• This form will populate a description for potential applicants and will be competing against hundreds of other projects across the university.  Target your project description and the expected outcomes to the student.  We recommend that you do not cut and paste project descriptions from larger projects or grant applications – be clear about what the student will be doing or will get out of their 4-week experience.
• You can discuss projects and their suitability with a student before they apply, but you should not offer any student a confirmed place.  Projects must be advertised, and students must apply and be offered a placement through the formal processes.  Students can submit only one application, and they may decide not to apply for your project.

Project governance

Projects must be "project-ready", i.e., with all governance and compliance in place, before being proposed.  

• Supervisors of projects impacted by research agreements between UQ and another entity should not assume that existing agreements will cover student involvement in a project – please check with your partnering research governance office (eg in the HHS)
• Supervisors of projects located in hospital or other non-UQ facilities will be asked to upload confirmation from the relevant HHS/Institute governance office that it as possible for a student to come into the hospital/institute and conduct this project as a UQ unpaid work experience, and that an agreement between UQ and the HHS/institute, that covers the student’s involvement, either already exists or is not required.  Projects cannot be advertised until this is provided.
• We cannot approve projects that involve student access to hospital records systems, or access to identifiable patient information.
• Please contact med.winterresearch@uq.edu.au for the key contacts at Metro North, Metro South and CHQ HHSs who are familiar with the UQ Summer and Winter Research Program.

For more information, please see the brochures for supervisors and for scholars at the UQ Winter Research Program website.

2025 Winter Research Program timeline