Work Integrated Learning (WIL) requirements
Prior to starting your program, course, or placement, it's important to fulfill certain compliance or pre-placement prerequisites. These prerequisites are referred to as Work Integrated Learning (WIL) requirements. Meeting these requirements marks the initial stage of your professional journey, and many of them will need to be maintained throughout your career.
It is your responsibility to ensure compliance with the pre-placement requirements. Please take note of the specified timeframes for completion, as failing to meet the deadline for all requirements may impact your enrolment, disqualify you from placement, and significantly affect your program completion.
For a comprehensive review of your pre-placement requirements, please refer to the links below.
Doctor of Medicine
You are REQUIRED to complete/provide evidence of the listed requirements within the specified deadlines. Failure to meet these deadlines may adversely affect your enrolment, placement eligibility, and overall program progression.
Note: All documents must be provided in English.
IMPORTANT: Students commencing in 2025 will not yet have access to view their attributes in the Placements system. We will notify students as soon as these become available.
Compliance Requirement | Due Dates | Submission via |
|---|---|---|
NDIS Worker Screening and Blue Card New MD students (enrolled in programs 5740 and 5741) require both a NDIS Worker Screening and Blue Card check. You can apply for both cards at the same time on a combined application. If approved both cards will have an expiry of 5 years. Continuing MD students (enrolled in programs 5578, 5579, 5719) will be required to renew their Blue Card during their program. | Year 1 students, 2025: 28 February 2025, Year 2, 3 & 4 students, renewal when required. | Year 1, 2025: Blue Card account number upload to Placement System Please make sure you upload to the MED - WIL Requirements collection |
Immunisation Record (Form B), & TB self-assessment form | Year 1 students, 2025: 28 February 2025, Year 2, 3 & 4 students, renewal when required. | Upload to your my.UQ Immunisation evidence request. |
National Police Certificates (NPC) must be dated no more than three (3) months prior to the start of each student’s first year of enrolment in their program and cannot be older than 3 years at the end of their final placement in year 4. All students must complete an Australian National Police Certificate. | Year 1 students, 2025: 28 February 2025, Year 2, 3 & 4 students, renewal when required. | Upload to the Placement System. Please make sure you upload to the MED - WIL Requirements collection |
As per Australian standards, first aid certificates are valid for 3 years. Students are expected to maintain a current certificate for the entirety of their program. | Year 1 students, 2025: 28 February 2025, Year 2, 3 & 4 students, renewal when required. | Upload to the Placement System. Please make sure you upload to the MED - WIL Requirements collection |
As per Australian standards CPR certificates are valid for 1 year. Students are expected to maintain a current certificate for the entirety of their program. | Year 1 students, 2025: 28 February 2025, Year 2, 3 & 4 students, renewal when required. | Upload to the Placement System. Please make sure you upload to the MED - WIL Requirements collection |
Students must complete a Student Deed Poll for each HHS they attend whilst on placement. |
Year 1, not required. | Please retain a copy and provide this to your HHS when requested. |
QLD Health Orientation Checklist & iLearn modules Students will need to complete QLD Health iLearn modules prior to completing the checklist. Some modules are completed once whilst others are annual. | Year 1 students, 2025: 28 February 2025, Year 2, 3 & 4 students, renewal when required. | Please make sure you upload your QLD Health Orientation Checklist to the Placement System, MED - WIL Requirements collection. Indicate your completion in the Placement System for the ILearn modules.
|
Annual QLD Health Requirements Students are required to complete annual QH iLearn modules | Prior to semester 1 census date of years 2- 4 | Indicate your completion in the Placement System. |
| MD Ochsner Program checklist | Prior to semester 1, Years 3 and 4 |
If you elect to complete a self-arranged placement during your studies, you MAY need to provide evidence of further WIL requirements. This will be dependent on the placement site or provider and the activity you are undertaking. Please check with your provider or the Faculty of Medicine Work Integrated Learning (WIL) team if anything further is required from you prior to commencing.
Bachelor of Health Sciences (HLTH3001)
Students completing HLTH3001 Practicum in Health Sciences in the Bachelor of Health Sciences are required to have a valid Blue Card prior to commencing the course. You MAY need to provide evidence of further WIL requirements, depending on your allocated placement site or the activity you are undertaking. Check with your placement provider or the Faculty of Medicine Work Integrated Learning (WIL) team before commencing placement to confirm whether you are required to complete any further compliance requirements.
Compliance Requirement | Due Dates | Submission |
|---|---|---|
AND Blue Cards are valid for 3 years. If your Blue Card is due to expire while you are still enrolled in your program it must be renewed by the due date. If you require both a NDIS Worker Screening and Blue Card check, you can apply for both cards at the same time on a combined application. If approved both cards will have an expiry of 5 years. | Prior to first day of HLTH3001, or first day of placement (whichever comes first) and renewal as required. Blue Card is essential and NDIS screening is highly recommended in most placements. | Email Blue Card account number or blue card number, and NDIS worker screening card number, to the WIL team at med.placements@uq.edu.au Please check with the WIL team if you are unsure if you require your NDIS screening. |
You will receive an email ‘Student Immunisation Evidence Request’ with detailed instructions on how to complete and submit the form. There may be follow-up doses or renewals required which must be completed by the deadline or before the expiry/recall date. | Prior to first day of placement if required by placement provider, and renewal as required | Upload to your my.UQ Immunisation evidence request. Please check with the WIL team if you are required to complete Immunisation Record (Form A). |
Master of Mental Health (Art Therapy)
Students completing Master of Mental Health (Art Therapy) practicums are required to have a valid Blue Card prior to commencing their program. You MAY need to provide evidence of further WIL requirements, depending on your allocated placement site or the activity you are undertaking. Check with your placement provider or the Faculty of Medicine Work Integrated Learning (WIL) team before commencing placement to confirm whether you are required to complete any further compliance requirements.
Compliance Requirement | Due Dates | Submission |
|---|---|---|
Blue Cards are valid for 3 years. If your Blue Card is due to expire while you are still enrolled in your program it must be renewed by the due date. | Prior to year 1, semester 1 census date, and renewal as required | Please email med.placements@uq.edu.au. |
(Placement Dependent) You will receive an email ‘Student Immunisation Evidence Request’ with detailed instructions on how to complete and submit the form. There may be follow-up doses or renewals required which must be completed by the deadline or before the expiry/recall date. | Prior to first day of placement if required by placement provider, and renewal as required | Upload to your my.UQ Immunisation evidence request. |
Master of Public Health (PUBH7044)
Students completing PUBH7004 Public Health Professional Placement in the Master of Public Health are required to have a valid Blue Card prior to commencing the course. You MAY need to provide evidence of further WiL requirements, depending on your allocated placement site or the activity you are undertaking. Check with your placement provider or the Faculty of Medicine Work Integrated Learning (WIL) team before commencing placement to confirm whether you are required to complete any further compliance requirements.
Compliance Requirement | Due Dates | Submission |
|---|---|---|
Blue Cards are valid for 3 years. If your Blue Card is due to expire while you are still enrolled in your program it must be renewed by the due date. | Prior to first day of placement if required by placement provider, and renewal as required | Please email med.placements@uq.edu.au. |
(Placement Dependent) You will receive an email ‘Student Immunisation Evidence Request’ with detailed instructions on how to complete and submit the form. There may be follow-up doses or renewals required which must be completed by the deadline or before the expiry/recall date. | Prior to first day of placement if required by placement provider, and renewal as required | Upload to your my.UQ Immunisation evidence request. |
How do I update or submit my forms to the Placement System?
Most of your WIL compliance documentation will need to be uploaded to the Placements system for verification by the Faculty of Medicine Work Integrated Learning (WIL) team. You must be enrolled in your program or placement course to access the Placements System.
You can upload your evidence to the Placement System by following these steps:
Step 1: Log into the Placements system
Step 2: Navigate to the ‘Your Details’ section from the top right drop down menu
Step 3: Scroll down to find the applicable attribute and upload your documentation. For example, the Queensland Health Orientation Checklist attribute is displayed below.
Note: Please upload all pages of your documentation as one file, including reverse sides as applicable.
Are you travelling for your placement?
All students participating in approved Work Integrated Learning opportunities outside their regular campus must register with International SOS (ISOS).
Before you leave, please complete the following steps:
- Read the UQ Student Travel Procedure, paying careful attention to Section 4.1 (Students), and ensure you understand your responsibilities.
- Update your emergency contact details in mySi-net and the Placements System.
- Familiarize yourself with UQ travel insurance information for students.
- If you are traveling internationally, complete and submit the Traveller Declaration for International Travel to the Placements Team.
- Register your profile and travel details with International SOS. Ensure you have the International SOS Travel Assistance 24/7 contact number (+61 2 9372 2468) and Membership Number (12AYCA778031) with you. Contact ISOS in case of any medical or security issues while traveling.
Contact us
Faculty of Medicine Work Integrated Learning (WIL) Team
Email: med.placements@uq.edu.au
Ph: +61 7 3346 4922
In Person
8:30am - 4:30pm, Monday to Friday
Level 5, Oral Health Centre
288 Herston Road
Herston QLD 4006