Work Integrated Learning (WIL) requirements
Some of our programs and courses have compliance or pre-placement requirements that you need to meet before commencing your program, course or placement. These are called Work Integrated Learning (WIL) requirements. Many of these requirements need to be renewed for the rest of your career, so this is the first step in your professional journey.
It is your responsibility to ensure that you are compliant with your pre-placement requirements. Please take note of the approximate timeframes for completion, as failure to complete all your requirements by the deadline may affect your enrolment or disqualify you from attending placement, and significantly impact your ability to complete your program.
The Faculty of Medicine Placement Team are here to help you navigate your compliance requirements via med.placements@uq.edu.au. Our contact with you will predominantly be via email, as such please ensure you are regularly checking your student email account.
Refer to the links below to review your pre-placement requirements:
Doctor of Medicine
You MUST complete/provide evidence of the following by the deadlines below. Failure to complete all your requirements by the deadline may affect your enrolment or disqualify you from attending placement, and significantly impact your ability to complete your program.
Note: all documents must be in English.
Compliance Requirement | Due Dates | Submission via |
|---|---|---|
NDIS Worker Screening and Blue Card New MD students (enrolled in programs 5740 and 5741) require both a NDIS Worker Screening and Blue Card check. You can apply for both cards at the same time on a combined application. If approved both cards will have an expiry of 5 years. Continuing MD students (enrolled in programs 5578, 5579, 5719) will be required to renew their Blue Card during their program. | Prior to year 1, semester 1 census date, and renewal when required | |
Immunisation Record (Form B), TB self-assessment form & COVID-19 immunisation evidence | Prior to year 1, semester 1 census date, and renewal when required | |
National Police Certificates (NPC) must be dated no more than three (3) months prior to the start of each student’s first year of enrolment in their program and cannot be older than 3 years at the end of their final placement in year 4. All students must complete an Australian National Police Certificate. | Prior to year 1, semester 1 census date and prior to commencement of year 3 clinical placements. | Please make sure you upload to the MED - WIL Requirements collection |
First Aid certificates are valid for 3 years. Students are expected to maintain a current certificate for the entirety of their program. | Prior to year 1, semester 1 census date, and renewal when required | Please make sure you upload to the MED - WIL Requirements collection |
CPR certificates are valid for 1 year. Students are expected to maintain a current certificate for the entirety of their program. | Prior to year 1, semester 1 census date, and renewal when required | Please make sure you upload to the MED - WIL Requirements collection |
A Student Deed Poll must be submitted for each HHS you attend whilst on placement. | To be completed once your QLD Health placement is confirmed. | Please retain a copy and provide this to your HHS when requested. |
QLD Health Orientation Checklist & iLearn modules Students will need to complete QH iLearn modules prior to completing the checklist. Some modules are once only, and some are annual. | Prior to year 1, semester 1 census date | |
It is highly recommended that you read and understand the guidelines, and complete the survey as soon as possible after accepting your offer into the MD Program | Prior to year 1, semester 1 census date | |
Annual QLD Health Requirements Students are required to complete annual QH iLearn modules | Prior to semester 1 census date of years 2- 4 |
If you elect to complete a self-arranged placement during your studies, you MAY need to provide evidence of further WIL requirements, depending on your allocated placement site or the activity you are undertaking. It is best to check with your placement provider or the Faculty of Medicine Placement team if anything further is required from you prior to commencing your placement.
Bachelor of Health Sciences (HLTH3001)
Students completing HLTH3001 Practicum in Health Sciences in the Bachelor of Health Sciences are required to have a valid Blue Card prior to commencing the course. You MAY need to provide evidence of further WIL requirements, depending on your allocated placement site or the activity you are undertaking. Check with your placement provider or the Faculty of Medicine Placement team before commencing placement to confirm whether you are required to complete any further compliance requirements.
Compliance Requirement | Due Dates | Submission |
|---|---|---|
Blue Cards are valid for 3 years. If your Blue Card is due to expire while you are still enrolled in your program it must be renewed by the due date. OR NDIS Worker Screening and Blue Card If you require both a NDIS Worker Screening and Blue Card check, you can apply for both cards at the same time on a combined application. If approved both cards will have an expiry of 5 years. | Prior to first day of HLTH3001, or first day of placement (whichever comes first) and renewal as required | |
You will receive an email ‘Student Immunisation Evidence Request’ with detailed instructions on how to complete and submit the form. There may be follow-up doses or renewals required which must be completed by the deadline or before the expiry/recall date. | Prior to first day of HLTH3001, or first day of placement (whichever comes first) and renewal as required | my.UQ |
Master of Mental Health (Art Therapy)
Students completing Master of Mental Health (Art Therapy) practicums are required to have a valid Blue Card prior to commencing their program. You MAY need to provide evidence of further WIL requirements, depending on your allocated placement site or the activity you are undertaking. Check with your placement provider or the Faculty of Medicine Placement team before commencing placement to confirm whether you are required to complete any further compliance requirements.
Compliance Requirement | Due Dates | Submission |
|---|---|---|
Blue Cards are valid for 3 years. If your Blue Card is due to expire while you are still enrolled in your program it must be renewed by the due date. | Prior to year 1, semester 1 census date, and renewal as required | Please email med.enquiries@uq.edu.au |
(Placement Dependent) You will receive an email ‘Student Immunisation Evidence Request’ with detailed instructions on how to complete and submit the form. There may be follow-up doses or renewals required which must be completed by the deadline or before the expiry/recall date. | Prior to first day of placement if required by placement provider, and renewal as required | my.UQ |
Master of Public Health (PUBH7044)
Students completing PUBH7004 Public Health Professional Placement in the Master of Public Health are required to have a valid Blue Card prior to commencing the course. You MAY need to provide evidence of further WiL requirements, depending on your allocated placement site or the activity you are undertaking. Check with your placement provider or the Faculty of Medicine Placement team before commencing placement to confirm whether you are required to complete any further compliance requirements.
Compliance Requirement | Due Dates | Submission |
|---|---|---|
Blue Cards are valid for 3 years. If your Blue Card is due to expire while you are still enrolled in your program it must be renewed by the due date. | Prior to first day of placement if required by placement provider, and renewal as required | Please email med.enquiries@uq.edu.au |
(Placement Dependent) You will receive an email ‘Student Immunisation Evidence Request’ with detailed instructions on how to complete and submit the form. There may be follow-up doses or renewals required which must be completed by the deadline or before the expiry/recall date. | Prior to first day of placement if required by placement provider, and renewal as required | my.UQ |
How do I update or submit my forms to the Placement System?
Most of your WIL compliance documentation will need to be uploaded to the Placements system for verification by the Faculty of Medicine Placement Team. You must be enrolled in your program or placement course to access the Placements System.
You can upload your evidence to the Placement System by following these steps:
Step 1: Log into the Placements system
Step 2: Navigate to the ‘Your Details’ section from the top right drop down menu
Step 3: Scroll down to find the applicable attribute and upload your documentation. For example, the Queensland Health Orientation Checklist attribute is displayed below.
Note: Please upload all pages of your documentation as one file, including reverse sides as applicable.
Are you travelling within Australia for your placement?
Will your placement require you to travel more than 50km from your home and require an overnight stay?
If so, then you also need to register with International SOS (ISOS) for domestic and international travel. You will need to do the following before you depart:
- Read the UQ Student Travel Procedure. Pay careful attention to Section 4.1. Students and ensure you understand what your responsibilities are.
- Update your emergency contact details in mySi-net and in the Placements System.
- Familiarise yourself with UQ travel insurance information for students.
- Register your profile and your trip with International SOS (even for domestic travel).
Are you travelling internationally for your placement?
Do you need to travel overseas for your placement? You shouldn’t travel for your placement until your travel is authorised. If your international placement is visible to you in the Placements System it means that travel for this placement has been approved by UQ. If your travel has been approved, you MUST do the following before you depart:
- Read the UQ Student travel procedure. Pay careful attention to Section 4.1. Students and ensure you understand what your responsibilities are.
- Complete and submit the Traveller Declaration for International Travel, to the Placements Team.
- Update your emergency contact details in mySi-net and the Placements System.
- Familiarise yourself with UQ travel insurance information for students.
- Register your local address, contact details, and next of kin with DFAT Smart Traveller and review travel advice for your destination. Subscribe to receive SMS messages from Smart Traveller for your destination.
- Register your profile and your trip with International SOS and download the International SOS Assistance App. Carry the International SOS Travel Assistance 24/7 contact number +61 2 9372 2468 and Membership Number 12AYCA778031 with you and contact them in the event of any medical or security issue encountered whilst travelling.
Contact us
Faculty of Medicine Placements Team
Email: med.placements@uq.edu.au
Ph: +61 7 3346 4922
In Person
8:30am - 4:30pm, Monday to Friday
Level 5, Oral Health Centre
288 Herston Road
Herston QLD 4006