Criminal History Check

Certain placement providers, including Queensland Health and aged care facilities, require all students (domestic and international) to obtain and maintain a valid Australian National Police Certificate (NPC) for the duration of their clinical placements.

An Australian National Police Certificate (NPC) discloses whether a person has been convicted of an offence; charged with an offense and found guilty but discharged without conviction; or is the subject of any criminal charges still pending before a court.

Students are strongly advised to apply for an NPC promptly, as processing can take up to three months. Importantly, the NPC must be less than three (3) months old at the time of submission, remain valid throughout their placements, and not exceed three (3) years of age by the end of their final placement.

Criminal History Check/s should be submitted to InPlace and uploaded to the correct attribute. For students who completed their undergraduate degree at UQ, ensure that the documents are uploaded to the relevant attribute in the MED - WIL Requirements collection, as other attribute collections may still be visible on your profile.

IMPORTANT: After 1st June 2025, we will no longer be accepting the Queensland Police NPC's as we are unable to verify them securely and protect student privacy.

If you are convicted of any offence during the 3 year NPC expiry period, you MUST notify Rachael Appleby (Coordinator, Work Integrated Learning) med.placements@uq.edu.au immediately.

Initial Criminal History Check

The type of Criminal History Check required varies based on your student category. Please refer to the table and information below to identify the requirements specific to medicine students.

Domestic Students	International Students	UQ-Ochsner Students
Aus National Police Certificate	Aus National Police Certificate	Aus National Police Certificate
	Statutory Declaration	FBI Records Check
		PreCheck

Domestic Students

Step 1:

Complete an Australian National Police Certificate application through the Australian Federal Police - you should select the purpose as ‘37 (Care, instruction or supervision of children/ Care of intellectually disabled persons / Aged Care staff/volunteers)’.

Step 2:

Upload a copy of your National Police Certificate to your InPlace as shown below by the due date.

International Students

Step 1:

Step 2:

Upload a copy of your National Police Certificate to your InPlace as portal as shown below by the due date.

Step 3:

If you have been a citizen or permanent resident of a country other than Australia after turning 16, you must also complete a Statutory Declaration.
- Download a blank PDF version of the Commonwealth statutory declaration form, or fill out the online form on the same webpage to generate a pre-populated PDF statutory declaration.
- You must state that you have never, in Australia or another country, been convicted of murder or sexual assault, or convicted of, and sentenced to imprisonment for, any other form of assault. You will also be required to state that you have never been convicted of any other offences in a country outside Australia.
- The document must be signed by an approved witness who has a connection to Australia meaning the person is either licensed or registered to practise in Australia, holds Australian membership in a relevant professional organisation, or is appointed in Australia.
- Please find Helpful information you can share with someone you have asked to be a witness
- Upload a copy of your 'Stat Dec' to your InPlace as shown below by the due date.

UQ-Ochsner Students

Step 1:

Step 2:

Upload a copy of your National Police Certificate to your InPlace as shown below by the due date.

Step 3:

You are also required to submit the below criminal history checks at the commencement of your MD program:

Student Background Check using PreCheck.
FBI Records Check: Guide for Obtaining Your FBI Identification Record and Submitting an Identification Record Request to the FBI.

PLEASE NOTE: FBI-approved channelers will not be accepted for the purpose of this check.

Upload a copy of your Precheck and FBI Check to your InPlace as shown below by the due date.

Criminal History Check Renewal

It is imperative for all students, whether domestic, international, or Ochsner, to uphold a current Australian National Police Certificate, ensuring it remains no older than 3 years throughout the duration of their program.

Step 1:

When enetering the program students are required to provide an Australian NPC. Prior to its 3 year expiry students are required to renew this check.

Step 2:

For the renewal process please complete an Australian National Police Certificate application through the Australian Federal Police - you should select the purpose as ‘37 (Care, instruction or supervision of children/ Care of intellectually disabled persons / Aged Care staff/volunteers)’.

Step 3:

Upload a copy of your National Police Certificate to your InPlace as shown below by the due date.

Further information

If your background check includes evidence of prior criminal activity, please submit your form(s) via email to Rachael Appleby (Coordinator, Work Integrated Learning) on med.placements@uq.edu.au.

**On certain forms such as the AFP National Police Check there is no longer the option to select student for the purpose of the check. If you are unsure which category may suit you best, please select - Other Commonwealth Purpose ONLY. If you have chosen an alternate option this will also be accepted by the faculty.**