Queensland Health Requirements
All students undertaking placements in Queensland Health facilities are required to complete the following 3 tasks:
- Complete the iLearn@QHealth training modules (complete these modules before completing the student orientation checklist).
- Sign and return the Student Orientation Checklist (this requires immunisation history as well as completed iLearn tasks).
- Complete a Student Deed Poll.
Step by step instructions to complete these tasks are below.
Completing the iLearn@QHealth Modules
We recommend starting the iLearn@QHealth modules at least 3 weeks before the due date. This allows ample time for account registration and the successful completion of the modules.
Some modules require renewal annually. It is your responsibility to ensure that you keep your training up to date and maintain a record of evidence , such as certificates of completion, in case QLD Health requests verification.
- Login to iLearn. If you do not have an account, you can register for an iLearn account. Please follow the instructions for a ‘student on clinical placement’. Complete the form with the following information:
Supervisor's Name: Manager, Student Administration
Supervisor's Contact: 07 3346 4922
- Complete ALL the following mandatory training modules as listed in Attachment One of the Queensland Health Human Resources Policy Mandatory Training G6 (QH-POL-183):
- Code of Conduct (Annual)
- Prevention and Management of Musculoskeletal Disorders (Once Only)
- Occupational Violence Orientation (Once Only)
- Public Interest Disclosure (Every 2 Years)
- Work Health, Safety and Wellbeing Induction (Once Only)
- First-Response Evacuation Instructions (Annual)
The following courses are not available through iLearn and must be completed as per your local area on commencement of your placement:
- General Evacuation Instructions (Annual) Instructions in the location of the fire safety reference points for the building and the procedures for safe evacuation in the event of a fire or hazardous materials emergency.
- Infection Prevention and Control (Once Only) Applicable only to employees working in a clinical setting, laboratories or who are at risk of exposure to infectious material as determined by their local area
TIP: If you search the course using "Queensland Health Mandatory Training" in iLearn, the first six of the above modules will be automatically grouped together.
- Students will also be required to complete SaFE Child Protection Training Module 1- Capability Level One -CO_CHQHHS_CHQ_M1_SaFE_Child_Protect_Train_001. Please list this module at the top of page 2 on your Student Orientation Checklist and include your completion date (there is no expiry date for this module). You can find this by searching "safe child" in iLearn.
- Retain copies of your completed certificates. You are required to keep a copy of these certificates and provide them to your supervisor if requested.
- For assistance with mandatory training requirements, please contact LeadershipCapability@health.qld.gov.au.
Further information about Queensland Health requirements can be found below:
Completing the Student Orientation Checklist
- Complete the Student Orientation Checklist by indicating you have read and understood the policies and requirements, and agree to comply with these. Please note that this requires immunisation history as well as completed iLearn tasks.
- Upload a copy of the completed Checklist to the Placements system, and retain a copy for your own records. Please do not upload copies of your iLearn certificates, as these are not required by the Faculty.
Please note the following:
- Disregard the Aged Care and Corrective Services criminal history check sections - Students are not required to complete an aged care criminal history check or corrective services criminal history check as part of this checklist. Place an N/A in the Date of Check.
- You will be able to find the dose dates on your student immunisation form. Please DO NOT attach serology or any other documents to this checklist.
- In addition to the mandatory iLearn@QHealth modules, students will also be required to complete SaFE Child Protection Training Module 1 - Capability Level One - CO_CHQHHS_CHQ_M1_SaFE_Child_Protect_Train_001. Please list this module at the top of page 2 on your Student Orientation Checklist and include your completion date (there is no expiry date for this module).
- Please DO NOT submit your Student Orientation Checklist until all items have been completed.
- You must retain a copy of your completed Student Orientation Checklist, and provide it to your Queensland Health supervisor upon request.
Completing the Student Deed Poll
After the release of placement allocations, students must promptly complete a QH Student Deed Poll for each Hospital and Health Service (HHS) where they will be undertaking their placements. You can access a comprehensive list of the corresponding HHS for each placement location HERE.
What You Need to Do?
- Click here to download the Student Deed Poll template
- Complete and sign a Student Deed Poll for each of your relevant HHS’s
- You DO NOT need to send/submit a copy to the Faculty
- Retain a copy of these document/s for the duration of the calendar year (electronic is permitted)
- You may be asked to produce a copy of these document/s at any time
IMPORTANT!
- If your placement allocation changes, affecting your HHS location, you will need to complete new Student Deed Polls
- If students are unable to produce a completed QH Student Deed Poll when requested, they will not be permitted to remain on placement.
If you have any questions, please do not hesitate to contact the Faculty Placements Team at med.placements@uq.edu.au
Annual QLD Health Requirements
Annual iLearn modules
At the start of each subsequent calendar year, students are required to ensure they have renewed all required iLearn modules, as stated on Attachment One of the Queensland Health Human Resources Policy Mandatory Training G6 (QH-POL-183). In particular:
iLearn Module | Frequency |
First-Response Evacuation Instructions (FREI) | Annually |
Code of Conduct | Annually |
Public Interest Disclosure (PID) | Every 2 years |
General Evacuation Instructions* | Annually |
*General Evacuation Instructions may not be available through iLearn and must be completed as per your local area on commencement of your placement.
The Faculty does not require a copy of your Queensland Health Human Resources Policy Mandatory Training. Please retain copies of all updated iLearn training certificates. Students may be requested by QLD Health staff/supervisors to provide a copy.
A reminder will be posted on Blackboard at start of each year and this task will also appear on your 'To Do' list in the Placements system in January.
Once completed please log into the Placements system and action the Annual QH iLearn Modules – 202X attribute by indicated 'yes' in the system.