Staff Hub


Faculty OHS message

The Faculty OHS team would like to welcome you all back for 2020 – we hope you had a wonderful break, and we look forward to working with you again this year. We can be contacted at, or drop in to see us:

  • Paul: Level 6 OHC Monday-Friday
  • Jenyl: Level 6 OHC Monday-Wed and Friday and SPH Thursday
  • Deon: DI Monday and Wednesday, TPCH Tuesday, Level 6 OHC Thursday and Friday
  • Robyn: Level 2 McGregor Monday – Thursday, each 2nd Friday
  • Lawrie: Level 2 McGregor Monday-Friday

We’ll be travelling around doing inspections and other visits so we’re looking forward to catching up again with you soon.

View archived Operational announcements

People and culture 

New Medical Student Scholarship donations receives UQ matching funds

The Bill Zhangchen Shaping Futures Medical Scholarship Endowment was recently established by Mr Yuan Chen. This generous donation qualified for UQ’s Create Change matching funds, thereby doubling the donor’s initial investment. The endowment, named in honour of Mr Chen’s son, will help deserving students in financial need achieve their medical education and career aspirations through study at UQ.

EOI for Research Partnerships Consultant/Manager

We are calling for Expressions of Interest from within the Faculty Research Administration Community for a six month secondment and professional development opportunity. The position will be commencing ASAP and ideally by February 10 2020. Consideration will be given to full-time or part-time opportunities.

The Medicine Research Partnerships team is responsible for the contract management of all research agreements within the Faculty of Medicine. We are looking for individuals who might be considering a professional development opportunity and/or a future transition to an RPC/RPM role. The ideal candidate would someone who has some level of experience in research contract management, has an understanding of the scientific research  environment, good problem solving skills and a practical approach. Training for the role will be provided on the job and will provide you with additional skills for future opportunities.

Please review the RPM and RPC Position Descriptions and submit your Expression of Interest outlining relevant expertise and the role you wish to be considered for in the form of a short email and CV to Dr Sarah Flaim, Senior Research Partnerships Manager – We would encourage applicants interested in this opportunity to discuss this with their supervisor prior to submitting an application. EOI closes COB 31st Jan 2020.

First aid bushfire supplies

The HSW Division would like to ask that each of you look around the workplace and even your own homes, and see if you have any of the following items that you no longer need or have expired. They will be donated to organisations caring for wildlife.

  • General Medical Supplies (bandages and dressings)
  • Advanced Medical Supplies (suture kits, burns packs and basic dressing packs)
  • Blankets, sheets and towels (clean)
  • Syringes & Saline
  • Feeding Bottles & Teats
  • Baby Wipes (great for baby wildlife!)
  • Paw Paw Ointment
  • Sorbolene & Pure Vitamin E Cream
  • Animal Wraps & Pouches (for those who are crafty).  Link for instructions and additional information - Join the craft guild

Send your items to the Stores via intercampus mail. Label items in envelopes, bags or boxes with:

First Aid Bushfire Donations, B 99 Mailroom St Lucia campus

For large or multiple boxes, please let the stores team know via email: Please send your donations by 31st January 2020 so we can arrange delivery/collection the first week of February.

View archived People and Culture announcements

Teaching and learning

View archived Teaching and Learning announcements

Professional development 


View archived Professional Development announcements


Visit the Faculty Research Alert page

Graduate Digital Research Fellowship applications now open

The Graduate Digital Research Fellowship Program is designed to prepare research students to academic or non-academic careers in digital scholarship. Fellows are confirmed research students who will spend one year honing their digital skills to enhance their current research/thesis topic. They will work with local and international digital research practitioners to create a scholarly work that uses digital research methods (digital publication, software, data sets etc.) . Expressions of interest are sought from current HDR students and close on 31 January 2020. Find out more about the fellowship.

2020 Queensland Women in STEM Prize

The 2020 Queensland Women in STEM Prize is now open for applications. Three professional development bursaries of $5000 are available. Applications close 4 February 2020.


  • Apply for this science communication competition to improve your communication and presentation skills, and win $1000 cash prize plus an expenses-paid trip to the UK. Applications close 24 February 2020.
  • Opportunity to attend free science communication training at the Queensland Museum, Brisbane on 12 February 2020. Check out the training details and registration information.

View archived Research announcements

State of Telehealth in the USA

Dr Mehrotra will describe the growth of telehealth across the United States, describing clinical conditions and how they are most often treated and which patients are impacted. He will then provide more details on telemental health, telestroke, and the use of telemedicine for primary care conditions focusing on their impact on spending, access, and quality. Wednesday, 5 February 12.30—1.30pm (lunch provided at 12pm), Room 2007, TRI Building, PAH campus. Please also join via Zoom Video Conference using Meeting ID: 660-352-976. Join from PC, Mac, Linux, iOS or Android:

Discovering RBWH History evening

Our partner in health and philanthropy, the RBWH Foundation, is hosting an event. 2020 is the Year of the Nurse and Midwife in honour of the 200th birth anniversary of Florence Nightingale. Learn about what 2020 and beyond will bring, the military history of nursing and some wonderful personal stories. It promises to be a wonderful evening and the $10 cost covers drinks (including wine and beer) hot and cold food before the lecture. Tuesday 25 February, 5—7pm, RBWH Education Centre. Book tickets now.

ASSC Sun Exposure Summit

In March, the Australian Skin and Skin Cancer Research Centre, (ASSC) is bringing world-leading experts together to discuss the risks and benefits of Sun Exposure, with the overall aim of finding out if we have the balance right. This is a free event, but registration is essential. Visit the  Sun Exposure Summit event page to view the program and register as a delegate. Monday 16 March 2020, 9am—5pm, QIMR Berghofer Medical Research Institute, Herston, Brisbane.

ASSC Skin & Skin cancer Seminar: “The Best of SMR in Brisbane”

The Australian Skin and Skin Cancer Research Centre (ASSC) is hosting "The Best of SMR in Brisbane". This will showcase many of the local speakers who presented at the 2019 Society for Melanoma Research Congress in Salt Lake City,  including Professor Nick Hayward (QIMR Berghofer), Professor Monika Janda (UQ Centre for Health Service Research), Associate Professor Rick Sturm (UQ Dermatology Research Centre), Dr Samantha Stebhens (UQ IMB), and Dr Mitchell Stark (UQ Dermatology Research Centre).Wednesday 25 March 2020, 12—1pm, Translational Research Institute (TRI), Room 2004. Light lunch served on arrival. This is a free event, but for catering purposes, please RSVP to


View archived Events announcements

In response to UQ’s Reconciliation Action Plan, each fortnightly CHRC Update will include a fast fact about our Australian Indigenous Culture.

Did you know: There are over 250 unique Aboriginal and Torres Strait Islander languages with more than 600 different dialects spoken across Australia. "Hello" or "G'day" in Turrbal language is Galang nguruindhau (pronounced Ga-lung ngoo-rroo-win-dha-woo) and in Jagera language Gurumba bigi (pronounced Goo-roo-mba big-i). 

Upcoming events

Get involved by attending CHRC and other seminar series and events listed here.

Children’s Neuroscience Research Symposium: Emerging Management Therapies for Childhood Neurodevelopmental Disorders

This international two-day symposium is open to all researchers, clinicians, health professionals, nursing and allied health staff with an interest in the most recent evidence informing the rare neurodevelopmental disorders clinical research. Emerging research will be showcased across a range of neurodevelopmental disorders including Autism Spectrum Disorder, Refractory Epilepsy, CDKL5 and Angelman’s Syndrome. Registration is free of charge with light refreshments provided. Register or submit an abstract. 6—7 February 2020, Level 7, Auditorium, Queensland Children's Hospital.



View archived announcements from CHRC

Conference Posters

UQ Brand have now created branded Conference Poster Templates in both portrait and landscape format. Staff and students can use these templates for any poster presentations moving forward. The templates are saved in the following drive: S:\SOM-CHSR All Staff\Forms and Templates\Poster

Welcome to Dr Ateev Mehrotra

Dr Ateev Mehrotra will be spending the next six months in the COH and CHSR as a visiting academic. Ateev has been awarded a Fullbright scholarship and plans to work with us on a range of telemedicine projects. Ateev is Associate Professor of Health Care Policy at Harvard Medical School, in Boston USA. Dr. Mehrotra’s research focuses on interventions to decrease costs and improve quality of care. Please join us in welcoming Ateev to the centre.

Key dates

For a schedule of events/key dates, please refer to the following:

Time & Location
Wednesday, 29 January
Summer Scholar farewell morning tea

Upcoming events

Get involved by attending CHSR and other seminar series and events listed here.

PhD Confirmation Seminar
Uthara Nair, Centre for Online Health, CHSR will present on the implementation of a smartphone-delivered intervention to cultivate self-efficacy in women diagnosed with gestational diabetes. 30 January, 10am, Telepresence Room, PAH Telehealth Centre.

State of Telehealth in the USA

Dr Mehrotra will describe the growth of telehealth across the United States, describing clinical conditions and how they are most often treated and which patients are impacted. He will then provide more details on telemental health, telestroke, and the use of telemedicine for primary care conditions focusing on their impact on spending, access, and quality. Wednesday, 5 February 12.30—1.30pm (lunch provided at 12pm), Room 2007, TRI Building, PAH campus. Please also join via Zoom Video Conference using Meeting ID: 660-352-976. Join from PC, Mac, Linux, iOS or Android:



View archived announcements from CHSR

MD Orientation

MD Orientation is taking place from 28—30 January. If you would like to join us in welcoming the incoming cohort of students, the welcome session will be held on Tuesday 28 January, 9—10am in the GHD Auditorium, Advanced Engineering Building, St Lucia campus.

Information session with Dr Richard Deichmann, Ochsner Clinical School

Dr Richard Deichmann from the Ochsner Clinical School is visiting Brisbane to engage with both staff and students, with the aim of sharing information about the United States medical education system and career considerations for our students. Dr Deichmann will be delivering sessions for staff at Herston and St Lucia Campuses over the next two weeks. You are welcome to attend in person or via Zoom videoconference. Register for Friday 31 January session or Wednesday 5 February session

2020 Calendars

Medical Leadership Program (MLP) - applications open

In a fast-changing and challenging profession, doctors increasingly require influential leadership and business management skills. Technical expertise aside, to be an excellent medical practitioner you must effectively make decisions, communicate, negotiate, and work collaboratively with stakeholders.

The Medical Leadership Program (MLP), a tailor-made Graduate Certificate in Business Leadership (GCBusLead) addresses these challenges.  The MLP is open to current doctors in Australia and domestic UQ medical students and current doctors.  Applications are now open until 31 January.

Upcoming events

Get involved by attending seminar series and events listed here.


View archived announcements from the Medical Dean Portfolio

Important Information for researchers

Find out more about the ethics and governance review processes at Mater Research, how the Mater Clinical Trials Unit can assist with your clinical research activity, what is support available for researchers as well as all the necessary forms, guidelines, key contacts and resources needed to conduct research projects at Mater Research. 

Support services for researchers

Mater Research provides a range of administrative, funding and development services to support Mater researchers, enabling them to wholly focus on their research. Learn more.


From the Head of School

Best wishes to all for the New Year. We anticipate that 2020 will be an exciting and productive year for SBMS.  

I trust that everyone was able to have some rest and recreation during the Christmas-New Year period. I appreciated and enjoyed my time with family and friends, and thank Mark Midwinter for Acting as Head of School in my absence. 

Staff have done very well in the recent promotion rounds, so please join with me in congratulating the following:

  • Trent Woodruff - promotion to level E
  • Lisa Kaminskas - promotion to Level D
  • Johan Rosengren - promotion to Level D
  • Kylie Tucker - promotion to Level D
  • Oliver Rawashdeh - promotion to Level C
  • Gilles Vanwallegham - promotion to Level B
  • Mary-Louise Roy Manchadi - confirmation and promotion to level B
  • Suja Pillai - confirmation at level B

Others have been successful with their grant applications, so congratulations also go to the following:

  • Taylor Dick - $120K - One UQ RIIS Strategic Funding. Project title “Optimising human movement across the lifespan, in health and in disease”
  • David Simmons - $160K - One UQ RIIS Strategic Funding. Project title “High-resolution episcopic microscopy for the 3-dimensional analysis of biological samples”
  • Frederik Steyn - $43K - RBWH Foundation grant. Project title “MEND MND – RBWH support”
  • Niwanthi Rajapakse - $40K - HaBs-Medicine Research Collaboration Seeding Grant. Project title “Development of novel angiotensin converting enzyme-2 activators”

We have just submitted our Review Implementation Response to Academic Board Standing Committee (ABSC). Geoff and I will meet with ABSC and Aidan Byrne on 11 February. Geoff was very pleased with our achievements during the past 6 months and believes that the School is in a very strong position to attract a new Head. The interviews are being held on 30 January.    

Date Savers

February 10
Academic Appraisal Presentation with Peter Adams and Geoff McColl, Physiology Lecture Theatre (63), 360
February 21
Faculty of Science Expo, UQ Centre 1-4pm

Acting School Manager

Tim is on leave from 28 January to 19 February, during which Harmony Rose will be Acting School Manager.

O-week BiomedSci Expo

For O-week this year a new format is being trialled. The Faculty of Science will hold a Science Expo afternoon (akin to Open Day) on Friday 21 February 1—4pm in the UQ Centre. Our School will have a number of stalls and be running meet a lecturer chat sessions. So if you are interested please contact the TL committee at

Shipments/invoices arriving before shipments

Some suppliers are emailing invoices as soon as they package up their goods, but it may be 2 - 5 days before that shipment arrives at UQ. The SBMS Store staff will notify you as soon as your shipment arrives at the School, so please wait until you receive this notification before going to ask for your delivery.

School HOS Office Refurbishment

The School Office area on level 3 of the Skerman building, which includes the Head of School, School Manager and Executive Assistant offices, will be undergoing some minor upgrades from Wednesday 29 January for several weeks. During this time, Kaye Basford will reside in room 431, Otto Hirschfeld building. Marrianne will be sharing office 306B, opposite her current office. The School Manager will be located in the HR office (room 306), opposite Tim’s current office.

Desk chairs

If your current chair is broken, problematic, really old or very worn and dirty, please contact the Facilities team to organize a replacement.

Autoclave stainless steel racks

New stainless steel racks are now available for use with the Atherton autoclave as an alternative to the plastic tubs. They will help to hold sterilisation waste bags upright and away from touching the sides of the chamber which causes the plastic bags to melt. They can also be used to sterilise solutions and glassware.

Macgregor/Skerman building paintwork

The lift lobby areas on each floor of the Macgregor and Skerman buildings will be getting a lick of paint over the next few weeks. This will stretch partway along the corridors on some floor levels.

Otto Hirschfeld pinboards

As part of our beautification Improvement School program, and following on from the paintwork of corridors of the Otto Hirschfeld building, new pinboards will be installed shortly. Please only use these pinboards for your posters, publications, etc. - do not post these onto painted surfaces.

Cryofacility inductions

Inductions for the Cryofacility have been scheduled for the last Friday of every month at 1pm. Simply come down to the Cryofacility on level 1 of the Macgregor building, outside of the Ritchie lift, at the allotted time.

Autoclave inductions

Training sessions for the Atherton and Tomy autoclaves have been scheduled for the first Friday of every month, at 10.30am. Please come to room 108 in the Macgregor building for this induction.

SBMS Teaching and Research Awards Night

New Year new you? First, let's take a moment to reflect on who we were in 2019 by feasting our eyes on the SBMS Teaching and Research Awards Night photos. UQ Union have uploaded a subset to their Facebook page, or you can access the full set of photos. The UQU photography staff have sent their apologies for the delay in getting the photos to us.

Core facility charges

The SBMS core facility charges were reviewed and revised in 2019 and are now available on the SBMS website on the Facility pages. Modest increases have been introduced and services that were previously free of charge now attract a small fee. Go here for analytical and imaging fees, histology fees, and IPF fees. The new prices take effect from 1 January. Please include them in your future grant applications.    

Upcoming events

Get involved by attending SBMS and other seminar series and events listed here.

MD Orientation

MD Orientation is taking place from 28—30 January. If you would like to join us in welcoming the incoming cohort of students, the welcome session will be held on Tuesday 28 January, 9—10am in the GHD Auditorium, Advanced Engineering Building, St Lucia campus.


View archived announcements from SBMS

SPH staff updates

The school would like to welcome back Dr Shamshad Karatela who will take up the position of Course Coordinator for PUBH7113 – Global Health & Development. 

Research news

2020 Winter Research Program provides an opportunity for motivated and high achieving UQ students to experience research and enhance their employability. I hope that you will continue to participate in this program and provide projects for the 2020 round. EOI Forms  are due by COB on 7 February, 2020. Please submit only one EOI per research unit.   

SPH Seminar Series

The 2020 SPH Seminar Series will commence on Tuesday 18 February from 1-2pm. A flyer will follow soon. We are still looking for seminar presenters so please contact if you want to present. The seminars are a good opportunity to:

  •  highlight recent teaching or research achievements
  • showcase the work of a visiting academic,
  • practise your oral defence if you are an HDR student, or
  • seek collaborators for a project you’re keen to get up and running.

CAHP deadlines

For information on CAHP deadlines please click here.

Semester Dates

  • Monday 2 January 2020 – Summer Semester classes recommence
  • Wednesday 15 January 2020 – QTAC major offer round for most programs
  • Friday 24 January 2020 – QTAC late offer round for most programs
  • Friday 31 January 2020 – Semester 1 due date to enrol for domestic students

SPH reminders

  1. Attend our SPH Seminar Series every Tuesday from 1—2pm. For more information click here
  2. If you miss attending a seminar session, recordings are available here
  3. For all research and consultancy support contact

Upcoming events

Get involved by attending SPH and other seminar series and events listed here.

MD Orientation

MD Orientation is taking place from 28—30 January.  If you would like to join us in welcoming the incoming cohort of students, the welcome session will be held on Tuesday 28 January, 9—10am in the GHD Auditorium, Advanced Engineering Building, St Lucia campus.


View archived announcements from SPH

From the Director’s Desk

I hope that you are all feeling relaxed after a good holiday break. And if you celebrate the lunar New Year, the party just keeps going!

Despite the year only being a few weeks old we are already out there getting success on the international stage. Alex Wailan and Amanda Bordin have just been honoured as being among the top 30 scientists under the age of 30 in their field. They will receive recognition of this at a special event in Paris in April. When you see them please offer them your congratulations!

For the next 12 months the UQCCR Clinical Research Facility on level 3 will be home to one of the RBWH clinics, Surgical Neuroscience, while their rooms are undergoing renovation. The southern corridor of six clinic rooms will by and large be out of action to UQCCR researchers and there will be an increase in patient traffic to level 3. You may also notice an increase in the number of scrubs-wearing staff in the level 3 tearoom. CCR researchers from the Clinical Neuroscience theme may wish to use this opportunity to make contact with some of the clinicians. I know you will all make our guests feel welcome in our building and please don’t hesitate to contact Vicki Allen if there are any queries or concerns around the logistics of this arrangement.

And finally, I encourage UQCCR researchers to consider the 2020 Queensland Advancing Clinical Research Fellowship on offer from Queensland Health. This is a great opportunity to bring QH clinicians into UQCCR as new researchers or new HDR students. Please mention this funding scheme to your colleagues who may be interested, particularly those whose research aligns with our four themes. Contact Roheen Gill for more information.

Dates for Diaries

January 27th
Australia Day public holiday
February 3rd
Research committee meeting – please send agenda items to Lisa Dingwall
February 5th
Clinical research facility committee meeting – please send agenda items to Vicki Allen
February 12th
Industry and commercialisation committee meeting – please send agenda items to Lisa Dingwall
February 13th
UQCCR Clean-up Day
February 19th
Exec meeting – please send agenda items to Lisa Dingwall


2020 Timesheet for Professional (Non-Casual) Staff

Please note that the 2020 timesheet file for use by Professional Staff HEW 1 -7 is now available from your HR advisors.

For anyone unfamiliar with it, this is one Excel file containing all fortnights for the next year. Your flex/VBT balance will roll over to the next fortnight automatically, as will any changes to work pattern that may occur during the year. The main Queensland public holidays have been pre-loaded, but any town-specific holidays (like Ekka) will need to be entered manually on the appropriate date. The full list of gazetted public holidays can be found here.

To start using it, please enter your details at the top of the first sheet, as well as your flex and/or TOIL balance as of close-of-business Friday 20 December 2019. If you have any queries, or find any issues, please contact Medicine HR via

UQ Branding Amnesty – concluded

The branding amnesty put in place by UQ’s central Marketing & Communications has concluded effective 1 January 2020.

Please ensure the University’s current branding templates are now used.

The latest templates for position descriptions can be accessed at the following links:

Finance – transactions                           

Mileage claims

Mileage used to be managed by Transactional Finance, however has now been changed back to HR/Payroll. As of 02/01/2020, Km claims for paid UQ Staff are now self-managed through MyAurion.

Pathway: MyAurion log in > Dashboard > My Forms > + Add > click ” Search all forms…”  > Select required form

PLEASE NOTE:  Reimbursement of a kilometre claim cannot be entered greater than 1 month in arrears. Future claims are also not permitted

The reimbursement is only for the portion of UQ work-related use of your personal motor vehicle. Travel from home to work and back is considered private use by the Australian Tax Office, and therefore cannot be claimed. This should be taken into consideration when completing your claim.

If your kilometre reimbursement claim is to be charged to an account other than your substantive salary account, please complete the required chart string details otherwise click “Done"

Kilometres are claimed per unit.  1 x Kilometre = 1 x Unit @ $0.68 per kilometre

The claim will workflow to supervisors and authorised officers for approval as per the HR Authorisation Schedule.  They will also have system-generated email reminders to approvers which will be sent 3 times weekly to ensure requests are progressed in a timely manner.

There will be a transition period of 3 months for the above functionality before paper forms will be removed from use however we encourage you to use the new online forms now.

For further information on how to complete the new online form, please refer to

Health, Wellness and Safety                                     

Please note new chemicals of Security Concern policy live - No change in chemical management procedures. Ensure that only required volumes are ordered. Do not bulk order.

Health Safety Wellness calendar 2020 up on the safety notice board containing all OHS staff development training and wellness events for CCR.

Extraordinary science…

Each Update will take a look at an interesting article from our colleagues in the fascinating, and often peculiar, world of science.

This week we look at Chocolate consumption and Nobel prizes – from the New England Journal of Medicine…  Chocolate consumption enhances cognitive function, which is a sine qua non for winning the Nobel Prize, and it closely correlates with the number of Nobel laureates in each country. As if there is ever the need for an excuse to eat chocolate!

Upcoming events

Get involved by attending UQCCR and other seminar series and events listed here.



View archived announcements from UQCCR

Animal Ethics Committee February 2020 deadline

The UQDI deadline for submission of animal ethics amendments, extensions, adverse events and breeding applications for consideration at the HS AEC February 2020 meeting is 10am Wednesday 5 February to Kylie Hengst. Full project applications (and renewals) must be submitted by the UQ deadline of 5pm Thursday 6 February using the online form .Please remember that the new amendment form must be used. The previous modification form will no longer be accepted.

Animal Ethics Reports due

Reminder: Mandatory Annual Report (for animal use in 2019)
Due date: Thursday, 13 February, 2020
Please refer to the email you received for details as well as the visit the Animal Ethics Reporting FAQ.

Upcoming events

Get involved by attending UQDI and other seminar series and events listed here.

UQDI Seminar Series

Each month UQDI hosts an external researcher to present a seminar to all staff and students.

TRI Monthly Seminar Series

The TRI Monthly Seminar Series aims to attract internationally renowned speakers to present at TRI.TRI based researchers, if you would like to nominate a speaker, please contact them to ascertain their availability. If the speaker would like to present at TRI, please complete the online form and submit to

TRI Student Seminar Series

Each week, several research higher degree students and post-doctorate researchers will give a presentation on their research.These seminars will be held every Thursday, from 3–4pm in the Level 7 Staff Lounge. Drinks and snacks will be provided from 3pm.

TRI Cancer Seminar Series

This is an interdisciplinary seminar series, highlighting cutting edge clinical, translational, and basic research topics in cancer from our research partner institutes – UQ Diamantina, QUT and the Mater.

TRI Immunology Seminar Series

This fortnightly series features exciting research updates from ongoing early-to-mid career Immunology researchers, covering basic to translational research topics in immunology and immunotherapy.



View archived announcements from UQDI