Planning an event at UQ

The University has specific policies and procedures relating to the running of events at UQ sites. Organisers of events, both internal and external, can apply to use University buildings and campuses as the venue for events. Security Section within the Property and Facilities Division are responsible for monitoring, approving and controlling events on campus and for providing approvals of applications for permission to keep or consume intoxicating liquor on site.

UQ has very specific requirements based on Queensland Government directives relating to the planning of events to mitigate the risk of COVID infection and transmission. The requirements for planning a COVID-safe event on UQ sites change rapidly and frequently according to government directions, so please ensure you check the UQ COVID Events page before planning an event. Do not rely on reusing historic approval documents as these can change and may require resubmission and compliance with newer directives.

For other general, non-COVID related information on planning events at UQ including information on the use of alcohol at events please open this link; Learn more about event approval and control procedures at UQ

Event Planning

When planning and conducting events, consideration must be made of OHS issues, security and emergency procedures, alcohol and food management, public vs private access, and associated noise and impact on surrounding areas.

An Event Planner document and specialist advice is available from the UQ Security Events Officer at seo@pf.uq.edu.au. If you’re planning a faculty event, please also contact med.ohs@uq.edu.au and we can help with documentation for the Event Planner, risk assessments and in some cases, first aid support at the event on the day.